Privacy Policy for Sarah Wilson Photography

Your privacy is important, and this page explains how your information is handled with care

Privacy Policy

Sarah Wilson Photography
Effective Date: 12.06.25

1. Introduction

This Privacy Policy explains how Sarah Wilson Photography collects, uses and protects your personal information when you visit this website or enquire about photography services.

I am committed to protecting your privacy and handling your data transparently and securely.

2. The Data I Collect

Information you provide directly

When you make an enquiry or book a session, I may collect:

  • Your name
  • Email address
  • Phone number
  • Home address (if required for services)
  • Details about your family (e.g. baby’s due date, children’s names)

Session-related information

  • Photographs taken during your session
  • Image selections and preferences

Website data

When you visit the website, I may automatically collect:

  • IP address
  • Browser type
  • Pages visited and time spent on site

3. How Your Information Is Used

Your information is used to:

  • Respond to enquiries
  • Manage and deliver your photography session
  • Provide galleries and image selections
  • Process payments and invoices
  • Communicate important information about your booking
  • Improve the website and services

I will never use your data for purposes you would not reasonably expect.

4. Legal Basis for Processing (UK GDPR)

I process your data under the following lawful bases:

  • Contract – to deliver your photography session
  • Legitimate interests – to run and improve my business
  • Consent – for marketing and portfolio use where required

5. How Your Images Are Used

Your photographs are deeply personal and handled with care.

Images may be used for:

  • Portfolio (website, social media)
  • Marketing and promotional materials

This will only happen with your permission. You can withdraw consent at any time.

6. Sharing Your Data

Your data is never sold.

It may be shared with trusted third parties only where necessary, such as:

  • Gallery delivery platforms (e.g. Pic-Time)
  • Studio management systems (e.g. Sprout Studio)
  • Payment processors
  • Website hosting providers

All providers are required to keep your data secure.

7. Data Storage and Security

Your data is stored securely and only kept for as long as necessary to:

  • Deliver your service
  • Meet legal and accounting obligations

I take appropriate technical and organisational measures to protect your data.

8. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data I hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to processing
  • Withdraw consent at any time

To exercise your rights, please contact me using the details below.

9. Cookies

This website may use cookies to:

  • Improve your browsing experience
  • Analyse website traffic

You can control cookie settings through your browser.

10. Third-Party Links

This website may include links to external websites. I am not responsible for their privacy practices.

11. Changes to This Policy

This Privacy Policy may be updated from time to time. The latest version will always be available on this page.

12. Contact Details

If you have any questions about this Privacy Policy or your data, please contact:

Sarah Wilson Photography
Email: sarah@sarahwilsonphotography.co.uk
Location: High Barnet, North London